Privacy Notice

Dear Parent

Privacy Notice — Data Protection Act 1998

Test Valley School is the Data Controller for the purposes of the Data Protection Act. We collect information from you and may receive information from your child’s previous school, Hampshire County Council and the Learning Records Service. We hold this personal data and use it to:

  • Support pupils’ teaching and learning;
  • Monitor and report on their progress;
  • Provide appropriate pastoral care, and
  • Assess how well our school is doing.

This information includes contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, special educational needs and any relevant medical information.  If pupils are enrolling for post 14 qualifications we will be provided with their unique learner number by the Learning Records Service and may also obtain from them details of any learning or qualifications pupils have undertaken.

We will not give information about your child to anyone outside the school without your consent unless the law and our rules allow us to. We follow the Hampshire Children’s Trust policy on Information Sharing & Confidentiality.

We are required by law to pass some of the pupil data to the Local Authority and the Department for Education (DfE).

We also have local arrangements in place where the school exchanges information with School Health, Connexions and First Partnership (including WEX Online).

SISRA Limited: The School may send information about learners to a third party organisation called SISRA Limited for the provision of software products delivered over the internet.The information required by SISRA Limited includes the pupil first name, surname, gender, ethnicity, SEN code and other factors such as “Free School Meals”, “Gifted & Talented” and “Children in Care”. SISRA’s services are valuable in helping educational organisations to monitor and improve the quality of education they provide by allowing them to analyse student, class and subject performance in great depth. Data Protection Officer, SISRA Limited, Egerton House, 2 Tower Road, Birkenhead, Merseyside. CH41 1FN.

If you want to see a copy of the information we hold and share about your child then please contact the school.

For further information please see below.

If you require more information about how the Local Authority and/or DfE store and use your information, then please go to the following websites:

For Hampshire County Council:

and for the DfE

If you are unable to access these websites, we can send you a copy of this information. Please contact the LA or DfE as follows:

Data Protection Team
Children’s Services
Elizabeth II Court (North)
The Castle
SO23 8UQ



Telephone:         01962 845320

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street



Telephone:         0370 000 2288

Hampshire Futures Privacy Notice

As the end of the academic year approaches, Hampshire schools work closely with Hampshire County Council’s Education Participation Team, Hampshire Futures, assisting Year 11 pupils until they turn 18.

Hampshire County Council is responsible for coordinating Youth Support Services across Hampshire, helping young people meet their duty to remain in education or training until they are 18 (RPA), as set out in the Education and Skills Act (2008).

To achieve this, Hampshire County Council is required to record information about each young person who goes to school in Hampshire and pass it on to the government each month. The law allows a young person’s school or college to share much of the information required, while additional helpful information requires a young person’s/ parent’s consent (where the young person has not turned 16).

Hampshire County Council may also contact a young person once they have left school, to check if they need support and ensure information held by the County Council is accurate and up-to-date. This is done by telephone, email and text.

To support both young people’s and service development within Hampshire the HCC Education Participation/ Careers Services may share information relating to a young person’s post-16 education/ training destination with a current or future school/ college or training provider.

All personal and sensitive information held by Hampshire County Council is done so safely and securely and in line with the Data Protection Act (1998) . Any personal or sensitive information held by Hampshire County Council will be deleted after the period of time the Council is allowed to retain this information.

If you have any queries with regard to the information held, or would like to request information not to be shared on any combination of the following:

  • You would prefer not to be contacted by phone, text or email by Hampshire County Council.
  • After year 11 you would prefer Hampshire County Council not to share the young person’s future destination information with their current school;
  • After year 11 you would prefer Hampshire County Council not to share the young person’s future destination information with any future school sixth form/ college or

Please contact Cherie Gibbons on 01962 874827 or alternatively please email